Richmond Amateur Radio Club
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Constitution

Richmond Amateur Radio Club

 

 1. NAME

            The name of the Society is the “Richmond Amateur Radio Club”.

  2. PURPOSE

            The purposes of the Society are as follows:

a) to promote the hobby of Amateur Radio

b) to maintain good public relations

c) to be ready to assist in the provision of communication services in the event of an emergency

d) to provide communications for public service events as requested

e) to sponsor and promote legislation and regulations which will benefit amateur radio as a whole

f) to affiliate with other Amateur Radio organizations of local and national or international jurisdiction if, in the interest of the Society, such affiliation would be of mutual benefit

  3. WINDING UP

In the event of winding up all of the Society’s assets will be transferred to a Society with like purposes or to the City of Richmond. This provision is unalterable.

Bylaws

           Part 1 MEMBERSHIP

 1.01 Membership shall comprise of four different classes as follows:

a) LICENSED  those members who are licensed radio amateurs

b) ASSOCIATE  members who are un-licensed

c) LIFE-MEMBERS  those members, who due to their contribution to  amateur radio have been so designated by an unanimous vote of club members present for such vote

d) HONOURARY  a member of the public who has contributed to the welfare of the Society or amateur radio in general  

1.02 LICENSED and ASSOCIATE members shall pay dues, while LIFE-MEMBERS and HONOURARY members are not required to pay dues.

1.03 Dues shall be established at each Annual general meeting for the next year and are payable at the September meeting. Memberships are valid for one year from October 1st and expire the following September 30th. Members will be directly reminded in October of outstanding dues.

          For new members only, applying from January 31 through June 30, the membership fee shall be one-half (1/2) of the annual fee.

1.04 Members whose fees are delinquent after September will be reminded in October  of this fact. Any members that have still not paid their dues after the monthly meeting in November will cease to be in good standing and their membership will be terminated without further notice.

1.05 LICENSED AND LIFE-MEMBERS have full voting privileges while ASSOCIATE AND HONOURARY members do not have voting  privileges.

1.06 A member may be expelled by a special resolution passed at a general meeting provided that:

a) at least 15 days notice of the special resolution is given to the member along with a brief statement of the reason or reasons for the proposed expulsion;

b) the person who is the subject of the special resolution is given the opportunity to be heard prior to the vote being taken; and,

c) the person who was subject to the expulsion resolution is given notice of the results of the resolution by registered mail as soon as practicable after the vote is taken.

1.07 A Person shall cease to be a member of the society:

a) by delivering his resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society;

b) on his or her death or in the case of a corporation on dissolution;

c) on being expelled; or

d) on having been a member not in good standing for two consecutive months.

1.08 An individual that has just passed his/her exams and received his/her Amateur Radio License for the first time, can apply to the Richmond Amateur Radio Club for a “new Ham free membership”. This membership is free and is equal to a regular licensed membership, is available one time only for new Hams and is valid for the remainder of the current fiscal year.

           Part 2 MEETING

2.01 The annual general meeting shall be held near the end of May of each year.

2.02 The fiscal year will run from May 1st to April 30th the following year.

2.03 Regular meetings shall be near the end of the following months: September, October, November, January, February, March and April.

2.04 Special meetings may be called by the Executive provided that at least 14 days notice in writing, including a proposed agenda, is given to all members in good standing.

2.05 Only matters set out in the proposed agenda sent out with the notice of special meeting can be dealt with at the special meeting.

2.06 No business shall be conducted at any meeting, other than an election of a chairman and adjournment or termination of the meeting when a quorum is not present.

2.07 A quorum shall consist of  7 voting members present at a meeting.

2.08 Voting;  At any general meeting of the Society all questions shall be decided by a majority vote of members present.  All voting shall be done by a show of hands unless otherwise requested by a majority of the members present.  Proxy votes shall not be allowed.

Part  3 OFFICERS

3.01 The Society shall have a minimum of 5 directors or officers,  namely: PRESIDENT, VICE-PRESIDENT, SECRETARY, TREASURER and DIRECTOR.

3.02 The officers collectively shall be known as the Executive.

3.03 The secretary and treasurer positions may be held by one person, and if so held an additional director shall be elected to maintain 5 directors in total.

3.04 Any vacancies that occur prior to an annual general meeting shall be filled at the next regular meeting and such replacement officer shall hold office until the next annual general meeting.

3.05 Officers shall be elected by secret ballot at each annual general meeting.

3.06   A full term for each executive office will be defined as one full year from  the Annual General Meeting.  

3.07 A nominating committee shall be appointed by the president at the regular meeting immediately prior to the annual general meeting and the committee shall nominate a slate of officers. Nominations will also be accepted from the floor at the annual general meeting. 

3.08 An officer may be removed from office by a special resolution passed at a general meeting provided that:

a) at least 15 days notice of the special resolution is given to the member along with a brief statement of the reason or reasons for the proposed expulsion; and,

b) the person who is the subject of the special resolution is given the opportunity to be heard prior to the vote being taken; and

c) the person is given notice of the results of the resolution by registered mail as soon as practicable after the vote is taken.

3.09 In the event that an officer is removed from office, the members shall elect a replacement either at the same meeting as the removal or at the next regular meeting.

3.10 No director shall be remunerated for being or acting as a director but a director shall be reimbursed for all expenses necessarily and reasonably incurred by him or her while engaged in the affairs of the society.  

Part 4 DUTIES OF OFFICERS

4.01 The PRESIDENT shall preside at meetings of the Society and of the executive, enforce the bylaws of the Society and may form such committees as considered necessary for the efficient operation of the Society.  

4.02 The VICE -PRESIDENT shall act as PRESIDENT in the absence of the PRESIDENT.  

4.03 The  SECRETARY shall conduct the correspondence, keep minutes of all meetings, have custody of the Society’s records and documents and maintain a register of members. 

4.04 The TREASURER  shall keep financial records and render financial statements to each annual general meeting and such other times as required by the Executive. 

4.05 The DIRECTOR or DIRECTORS shall carry out tasks for the club as requested from them from the President, Secretary or Treasurer.  

Part 5 BORROWING POWER

5.01 The Society shall not borrow money unless authorized by a special resolution at a special meeting convened for that purpose.

Part 6 SIGNING OFFICERS

6.01 Any two of the following shall be signing officers for the purposes of signing cheques or signing contracts on behalf of the Society, the PRESIDENT, the VICE-PRESIDENT,  SECRETARY or the TREASURER.  

6.02 The signing officers of the society shall have the authority to commit funds of the society without resolution or vote up to the maximum value of $300.00 for any one given transaction. 

Part 7 AMENDMENTS TO CONSTITUTION OR BYLAWS

7.01 Amendments to the Bylaws of Constitution of the Society shall be made by special resolution at a special meeting called for the purpose.  

Part 8  ASSETS AND EQUIPMENT

8.01 The Society Shall maintain a list of all equipment and/or assets. The location and condition will be monitored and confirmed at least once each fiscal year. A statement will be made available at each annual general meeting and such other times as required by the Executive.  

8.02 All equipment owned by the society shall be for the exclusive use of the society and its membership for society related activities. 

8.03 No equipment shall be loaned out to society members or others for non society related activities.

Part 9 SOCIETY RELATED ACTIVITIES

9.01 A Society related activity shall be defined as any activity approved by the executive or the membership and which falls within defined PURPOSE OF THE SOCIETY.  

Bylaws as submitted to the Province of British Columbia under the Societies Act of British Columbia and dated June 3, 2008.